Handling disclosures

Two major stages

  1. Audit
    1. Receipt of your disclosure
    2. Admissibility analysis
    3. Preliminary audit
  2. Investigative process
    1. Investigation
    2. Investigative conclusions and recommendations
    3. Follow-up on recommendations
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Audit steps

  1. Receipt of your disclosure
  2. Can we process it? (Admissibility)

    Please note: if your disclosure is not of public interest or if it is before the court, we cannot process it.

  3. Can we investigate? (Preliminary audit)
    • Additional audit (request for documents, etc.) to determine whether there are reasonable grounds to believe that wrongdoing has occurred or is about to occur.
    • End of processing if there are no reasonable grounds. In that case, we refer you to the right recourse.
    • If there are reasonable grounds, we begin investigating.
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Stages of the investigative process

  1. Investigation
    • Transmission of a notice of investigation to the highest administrative authority of the public body concerned.
    • Interview witnesses and requests for documents
    • Interview the alleged wrongdoer
    • Analysis of the evidence
    • Transmission of a notice of adverse findings to the alleged wrongdoer, where appropriate.

    At any time during the investigation, we can terminate it if there is no evidence of wrongdoing.

  2. Investigative conclusions and recommendations
    • Absence of wrongdoing
      Notice to the wrongdoer

      Letter to the highest administrative authority or to the Minister, depending on the situation, with or without recommendations. In the latter case, the investigation ends.

      Notice to the discloser
       
    • Presence of wrongdoing
      Report
      1. Confidential draft investigation report sent to the highest administrative authority of the public body concerned or to the Minister, depending to the case;
      2. Final confidential investigation report sent to the wrongdoer and the highest administrative authority of the public body body concerned, or to the Minister, depending to the case 

      Notice to the discloser
  3. Follow-up on recommendations

    We ensure that action is taken regarding our recommendations until they are implemented to our satisfation.

    End of disclosure processing